Privacy Policy
Last Updated: 29. Oktober 2025
We are committed to protecting the privacy of our clients and website visitors. This policy explains how we collect, use, and protect your personal data.
1. What Information We Collect
To provide you with accurate quotes and manage our projects, we may collect the following personal information:
- Contact Information: Your full name, email address, and phone number.
- Company Information: Your company name and address (if applicable).
- Project Details: Information you provide about your project, including its scope, goals, and specific requirements.
- Financial Information: Proposed or agreed-upon budget details for quoting and invoicing purposes.
2. How We Use Your Information
We use your information solely for legitimate business purposes:
- To Respond to Inquiries: To answer your questions and provide you with information about our services.
- To Create Proposals: To use your name, project details, and budget information to prepare accurate quotes and proposals.
- To Manage Projects: To communicate with you, manage deliverables, and ensure the project runs smoothly.
- For Invoicing: To send invoices and process payments for completed work.
We will never sell your personal data or share it with third parties, except where legally required (e.g., for accounting or tax purposes) or with your explicit consent.
3. Data Storage and Security
We take the security of your data seriously. Your information is stored on secure, password-protected devices and/or reputable cloud-based services (such as secure email providers or project management tools). We take reasonable measures to protect your data from unauthorized access, loss, or misuse.
4. Data Retention and Deletion
This is a key part of our policy: we only keep your data for as long as it is needed.
- Project Data: All personal data directly related to a specific project (such as your name, contact details, and budget discussions) will be securely deleted within 90 days after the project is officially completed, all final files have been delivered, and all final payments have been settled.
- Legal Obligations: Please note that we are legally required to retain certain financial records (such as invoices) for a longer, statutory period (e.g., 7-10 years, depending on local tax laws). This information will be kept securely and only for that legally required timeframe before being destroyed.
5. Your Rights
You have rights over your personal data:
- Access: You can request a copy of the information we hold about you.
- Correction: You can ask us to correct any inaccurate information.
- Deletion: You can request that we delete your personal data, subject to the legal retention requirements mentioned in Section 4.
To exercise any of these rights, please contact us at info@hostlycloud.ch.
6. Contact
If you have any questions about this privacy policy, please contact us: